Using Adobe's PDF Print Driver in PowerPoint 2007 for Windows

In an earlier tutorial of this PowerPoint to PDF series, we have shown you how to use Office 2007's Save as PDF option, which is an easy way to convert a PowerPoint presentation to a PDF. However, this native option does have some limitations. Primarily, you can only save your slides as PDFs. You cannot save your handouts as PDFs, or even print multiple slides on a single PDF page. For these missing options, you'll need to use Adobe's PDF Print Driver.

Follow these steps to use Adobe's PDF Print Driver in PowerPoint 2007 for Windows:

1. Open any presentation in PowerPoint, and choose the Office Button | Print option, as shown in Figure 1, below.
2. 
   Figure 1: Print
2. This action summons the Print dialog box, as shown in Figure 2, below.
3. 
   Figure 2: Print dialog box
3. Choose Adobe PDF or similar option in the Printer Name drop-down list. If you don't have Adobe PDF or another similar entry listed as a printer option, then you need to buy this product as part of the Adobe Acrobat product.
4. In the Print dialog box, as shown in Figure 2, above, you can choose to print slides, handouts, notes, etc. You can also print to color or grayscale, and play with many of the other options. Click the OK button when you have made your choices.
4. Doing so opens the Save PDF File As window, as shown in Figure 3, below. Provide a name and location for the PDF file, and click the Save button.
5. 
   Figure 3: Save PDF File As
5. This action starts the PDF creation process, as shown in Figure 4, below. When done, the PDF will open in Adobe Acrobat. At this point in time, you might want to edit the PDF to open full screen, add transitions between PDF pages, or password-protect the entire PDF.
6. 
   Figure 4: Creating Adobe PDF

Problems with creating PDFs from PowerPoint? See our PDFs From PowerPoint Troubleshooting Issues page.