Keyboard Shortcuts for PowerPoint 2011 for Mac

Here's the most comprehensive list of PowerPoint 2011 for Mac keyboard shortcuts that we know about, how many of these do you presently use? If you discover a shortcut key not listed here, please contact us through our feedback form.

The shortcuts listed on this page use the US English keyboard layout. If you are using a non-US or non-English keyboard layout, then the keyboard shortcuts may not correspond exactly in some cases. You can learn about this issue and other reasons why some shortcuts may not work in our PowerPoint Keyboard Shortcuts Not Working page.

For links to keyboard shortcuts in other versions of PowerPoint, scroll down this page a little.

Command Shortcuts

⌘ + A
Select all slide objects (Normal view)
Select all slides (Slides tab and Slide Sorter view)
Select all text (in Outline tab)
Changes the pointer to an arrow (Slide Show view)

⌘ + B
Bold selected text

⌘ + C
F3
Copy

⌘ + D
Duplicate slide objects (Normal view)
Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)
Duplicate selected Layout or selected Slide Master (Slide Master view)

⌘ + Shift + D
Duplicates active slide

⌘ + E
Center align selected text (Normal view)

⌘ + F
Takes the cursor to the Find search box

⌘ + Option + G
Group selected slide objects

⌘ + Shift + Option + G
Ungroup

⌘ + Shift + J
Regroup

⌘ + Shift + H
Opens Replace dialog box

⌘ + H
Hides opened presentation(s)

⌘ + I
Italicize selected text

⌘ + J
Justify selected text

⌘ + Control + M
Opens Media toolbox

⌘ + K
Insert hyperlink

⌘ + L
Left align selected text

⌘ + Shift + N
Insert New Slide (Normal and Slide Sorter views)
Insert New Master (Slide Master view)

⌘ + N
Create a new presentation

⌘ + M
Minimizes opened presentation

⌘ + Option + D
Hide/Show Dock

⌘ + O
Open presentation

⌘ + P
Bring up Print options
Change Pointer to Pen (Slide Show view)

⌘ + Q
Exit PowerPoint

⌘ + R
Right align selected text

⌘ + S
Save (for presentations saved at least once)
Save As (for presentations never saved)

⌘ + T
Opens Format Text box

⌘ + U
Underline selected text
Hide pointer and navigation in Slide Show view

⌘ + V
F4
Paste

⌘ + Control + V
Paste Special

⌘ + Option + R
Hide/Show Ribbon

⌘ + Option + +
Zoom in Screen

⌘ + Option + -
Zoom out Screen

⌘ + Shift + P
Opens Presentation Gallery

⌘ + W
Close active presentation

⌘ + X
F2
Cut

⌘ + Y
Repeat or redo

⌘+ Z
F1
Undo

⌘ + F6
Switch between open PowerPoint presentations – recently opened ones after previously opened ones

⌘ + Shift + F6
Switch between open PowerPoint presentations – previously opened ones after recently opened ones

⌘ + Up Arrow
Moves cursor to start of paragraph
Nudge selected slide object upwards

⌘ + Down Arrow
Move cursor to end of paragraph
Nudge selected slide object downwards

⌘ + Option + M
Opens Format Text - Paragraph dialog box

⌘ + Shift + C
Opens Paragraph option of Format Text dialog box

⌘ + Shift + V
Paste object attributes. First, copy attributes as explained in preceding shortcut. Then press the Tab or Shift + Tab keys to select the shape or object that you want to copy attributes to. Then press the ⌘ + Shift + V keyboard shortcut.

⌘ + Shift + Up Arrow
Select or cancel selection for one paragraph above

⌘ + Shift + Down Arrow
Select or cancel selection for one paragraph below

⌘ + Shift + >
Increase font size

⌘ + Shift + <
Decrease font size

⌘ + Shift + -
Subscript selected text

⌘ + Shift + +
Superscript selected text

⌘ + Shift + 1
Access formatting options for a selected chart element

⌘ + 1
Switch to Normal view

⌘ + 2
Switch to Slide Sorter view

⌘ + 3
Switch to Notes Page view

⌘ + Option + Control + G
Show/Hide Guides

⌘ + Tab
Switch to next application(s). This is essentially a Mac OS X shortcut key, and not a PowerPoint shortcut

⌘ + Shift + Tab
Switch to previous application(s). This is essentially a Mac OS X shortcut key, and not a PowerPoint shortcut.

⌘ + Shift + Left Arrow
Promote (for selected text on the slide or in the Outline tab)

⌘ + Shift + Right Arrow
Demote (for selected text on the slide or in the Outline tab)

⌘ + Shift + Up Arrow
Move up (for selected text on the slide or in the Outline tab)

⌘ + Shift + Down Arrow
Move down (for selected text on the slide or in the Outline tab)

⌘ + Option + 2
Opens Handout Master

⌘ + Option + 1
Opens Slide Master

⌘ + Option + 3
Opens Notes Master

Function Key Shortcuts

F5
View the slide show from first slide

Shift + F5
View slide show from the current slide onwards

F7
Spellcheck

F12
Displays Dashboard, which are simple programs such as a calculator or calendar

Control Shortcuts

Control + I
Opens Outline tab (in Normal view)

Control + M
Adds new Slide (in Normal view)

Control + P
Control + Q
Pause media (Works in Normal and Slide Show views)

Control + U (also ⌘ + U)
Hide the pointer and navigation button in 15 seconds (Slide Show view)

Control + Shift + D
Show Header and Footer dialog box

Control + Shift + D (with text selected)
Show Date and Time dialog box

Control + Shift + C
Hides all panes

Control + Shift + M
Opens Get Images from PowerPoint Slides dialog box

Control + Shift + T
Opens Notes Page view

Control + Shift + V
Opens Slide Sorter view

Control + Shift + X
Expand the navigation pane in Normal view, and switch to the Outline tab

Control + Click
Opens the right-click contextual menu for the selected object

Shift Shortcuts

Tab
Moves to the subsequent cell within a Table
Activates the next option or option group within Dialog box
Selects next slide object on Slide (when one object is selected)

Shift + Tab
Moves to the preceding cell within a Table
Activates the previous option or option group within Dialog box
Selects previous slide object on Slide (when one object is selected)

Shift + F3
Cycle case of selected text (Sentence, Lowercase, and Uppercase)

Shift + F9
Opens all active programs in separate Windows

Shift + Left Arrow
Select or deselect one character to the left (for text)
Size selected object(s) thinner

Shift + Right Arrow
Select or deselect one character to the right (for text)
Size selected object(s) thicker

Shift + Up Arrow
Select or deselect text one line up (for text)
Size selected object(s) taller

Shift + Down Arrow
Select or deselect text one line down (for text)
Size selected object(s) shorter

Shift + Home
Select or deselect text to the beginning of the line

Shift + End
Select or deselect text to the end of the line

Shift + ⌘ + Home
Selects or deselect all text from the cursor to the start of the active text object

Shift + ⌘ + End
Selects or deselects all text from the cursor to the end of the active text object

Option Shortcuts

Option + F8
Show Macro dialog box

Option + F11
Access Microsoft Visual Basic for Applications environment

Option + Shift + Page Down
Seek media ahead; like a Forward button (works in Normal and Slide Show views)

Option + Shift + Page Up
Seek media backwards; like a Rewind button (works in Normal and Slide Show views)

Option + Left Arrow
Rotate slide object counter-clockwise by 15 degrees

Option + Right Arrow
Rotate slide object clockwise by 15 degrees

Option + Shift + Left Arrow
Select or cancel selection for one word to the left

Option + Shift + Right Arrow
Select or cancel selection for one word to the right

Option + Enter
Opens Presenter view

Other Shortcuts

Home
Moves cursor to beginning of current line of text (Normal view)
Selects first slide (Slide Sorter view)

End
Moves cursor to end of current line of text (Normal view)
Selects last slide (Slide Sorter view)

Return
Add text within selected object such as a shape or placeholder

Page Up
Moves to previous slide (Normal and Slide Show views)

Page Down
Moves to next slide (Normal and Slide Show views)

Spacebar, N, or Right Arrow
Move to next slide or next animation (Slide Show view)

Delete ⌫, P, or Left Arrow
Move to previous slide or previous animation (Slide Show view)

<Number> + Enter
Goes to the slide of that number (Slide Show view)

B
Pauses the slide show and displays a black screen. Press B again to resume the show (Slide Show view)

E
Erase on-screen annotations (Slide Show view)

H
Go to next hidden slide if the next slide is hidden (Slide Show view)

M
Use mouse-click to advance while rehearsing (Slide Show view)

O
Use original timings while rehearsing (Slide Show view)

S or +
Stops the show, and freezes the screen. Press S again to restart the show (Slide Show view)

T
Set new timings while rehearsing(Slide Show view)

W or Comma
Pauses the show and displays a white screen. Press W again to resume the show (in Slide Show view)

Esc
Ends the slide show (Slide Show view)
Cancel a menu or dialog box action

Left Arrow
Moves cursor towards left on slide (Normal view)
Selects previous slide (Slide Sorter view)

Right Arrow
Moves cursor towards right on slide (Normal view)
Selects next slide (Slide Sorter view)

Up Arrow
Moves cursor upwards on slide (Normal view)
Selects slide upwards (Slide Sorter view)

Down Arrow
Moves cursor downwards on slide (Normal view)
Selects slide downwards (Slide Sorter view)

Delete ⌫
Delete one character to the left

Delete ⌦
Delete one character to the right

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