Creating and Editing AutoCorrect Entries in PowerPoint 365 for Windows

The AutoCorrect feature in PowerPoint and other Microsoft Office programs is dependent on a small list of words and phrases. This list contains two columns called Replace and With. For example, the Replace entry for teh will correspond to the With entry containing the word the.

You can easily tailor your AutoCorrect list by adding your own commonly misspelled words. Similarly, you can make changes and delete entries from within this AutoCorrect list.

Follow these steps to edit your AutoCorrect entries in PowerPoint 365 for Windows:

1. Launch PowerPoint, and access the AutoCorrect dialog box, as explained in the Tip box below. The AutoCorrect list is located at the lower portion of the AutoCorrect dialog box, as shown highlighted in red within Figure 1, below.
2. 
   Figure 1: AutoCorrect list within the AutoCorrect dialog box

Tip: Access AutoCorrect Options

You can access the AutoCorrect dialog box shown in Figure 1 as per instructions explained in our AutoCorrect Options in PowerPoint 365 for Windows tutorial. Alternatively, press both the Alt and T keys together, and next press A. You can find more such keyboard sequences in our Keyboard Sequences for PowerPoint 365 for Windows page.
2. Do note that this list has two columns: Replace and With. The Replace column on the left contains common misspellings, as shown highlighted in red within Figure 2, below. Similarly, the With column on the right contains the word, symbol, phrase, or sentences that PowerPoint substitutes in its place, as shown highlighted in blue within Figure 2. Scroll through this AutoCorrect list to see the corrections that PowerPoint provides. Each corresponding Replace and With entry can be called a word pair.
3. 
   Figure 2: Word pairs in the AutoCorrect list
4. Do observe that both the Add and Delete buttons in the dialog box, as shown highlighted in green within Figure 2, above, are grayed out.
3. To add your word pair to the AutoCorrect list, type the misspelled word or an abbreviated key within the text box located at the top of the Replace column, as shown highlighted in red within Figure 3, below, and then type the replacement text within the With field, as shown highlighted in blue within Figure 3.
4. As soon as these words are typed, the Add button, highlighted in green within Figure 3 is activated. Click the Add button to include this new word pair in your AutoCorrect list.
5. 
   Figure 3: Create a new AutoCorrect word pair

Save and Share Your AutoCorrect Customizations

All AutoCorrect customizations including the word pairs you create are located on the system you are using and will be lost if your system suffers from an irrecoverable crash. You may want to save these customizations so that you can share them with other computers or even colleagues, friends, or family. We will explore saving AutoCorrect customizations in a future tutorial.

4. Do you notice the new word pair you just added to the AutoCorrect list, as shown highlighted in red within Figure 4, below? To delete any existing word pair, select it and click the Delete button, as shown highlighted in blue within Figure 4.
5. 
   Figure 4: Select the word pair to delete
5. To change an existing word pair, select it and type any text to overwrite existing text within the Replace and/or With text boxes, as shown highlighted in red within Figure 5, below. Next, click the Replace button, as shown highlighted in blue within Figure 5.
6. 
   Figure 5: Replace existing word pairs
6. You will be prompted with a message window, asking for a confirmation that you want to redefine the already existing word pair entry, as shown in Figure 6, below. Click Yes to proceed.
7. 
   Figure 6: Confirmation for redefining an existing word pair
7. Once done, click the OK button within the AutoCorrect dialog box to save any changes you made.
8. Save your presentation often.