Adding New Shapes to Existing Organization Charts in PowerPoint 2013 for Windows

After inserting an organization chart (org chart) in PowerPoint 2013, you might need to add more shapes to your org chart. The default org chart that PowerPoint places has a few shapes. However, you might want to add more shapes, as well as add newer hierarchy levels for the new shapes. Fortunately, you can make these additions and edits with just a click or two.

Follow these steps to add more shapes to your org chart in PowerPoint 2013 for Windows:

1. Select your existing organization chart, as shown in Figure 1, below.
2. 
   Figure 1: Organization Chart
2. When the organization chart is selected, you'll find two contextual tabs activated on the Ribbon. These are the SmartArt Tools Design and the SmartArt Tools Format tabs, as shown highlighted in red within Figure 2, below.
3. 
   Figure 2: SmartArt Tools Design and Format tabs on the Ribbon

Contextual Tabs

The SmartArt Tools Design and SmartArt Tools Format tabs are contextual tabs. These tabs are special tabs in the Ribbon that are not visible all the time. They only make an appearance when you are working with a particular slide object which can be edited using special options.
3. Now, select any individual shape within the SmartArt graphic and access the SmartArt Tools Design tab on the Ribbon, as shown in Figure 2, above.
4. Within this tab, click the Add Shape button to view the drop-down gallery shown in Figure 3, below.
5. 
   Figure 3: Add Shape drop-down gallery
6. Alternatively, you can right-click the selected shape. From the resultant contextual menu, select the Add Shape option to bring up a sub-menu, as shown in Figure 4, below. Note that options within this sub-menu are the same as the ones within the Add Shape drop-down gallery shown in Figure 3, above.
7. 
   Figure 4: Add Shape sub-menu
8. These options are explained below:

Add Shape After

9. To insert a shape at the same level as the selected shape (to create an adjacent shape), click the Add Shape After option, as shown in Figure 5, below. This option works best when you want to add another person at the same organizational level as the shape you selected. The new shape is placed to the right of the original shape.
10. 
    Figure 5: Shape added after the selected Shape

Add Shape Before

11. To insert a shape at the same level as the selected shape (again creates another shape adjacent to the selected shape), click the Add Shape Before option, as shown in Figure 6, below. This option works best when you want to add another person at the same organizational level as the shape you selected. The new shape is placed to the left of the original shape.
12. 
    Figure 6: Shape added before the selected Shape

Add Shape Above

13. To insert a shape one level above the selected shape, click the Add Shape Above option, as shown previously on this page in Figure 4. This option adds a new shape in the hierarchy level above the selected shape, as shown in Figure 7, below. If a shape already existed in the hierarchy level above the selected shape, this option adds a new hierarchy level with one shape between the original two shapes.
14. 
    Figure 7: Shape added above the selected Shape

Add Shape Below

15. To insert a shape one level below the selected shape, click the Add Shape Below option, as shown in Figure 8, below. This option adds a new shape in the hierarchy level below the selected shape. If a shape already existed in the hierarchy level below the selected shape, this option adds a new independent, hierarchy level, as shown in Figure 8.
16. 
    Figure 8: Shape added below the selected Shape

Add Shape Assistant

17. To place an assistant shape below the selected shape, select the Add Shape Assistant option. This option places a shape which is placed at an intermediate level, but lower than the selected shape, as shown in Figure 9, below. Do remember that the Assistant option has no real hierarchy level since these positions (such as a secretary) are often linked to the shape (such as the boss), for whom they are the assistant. So, a secretary to the Vice President of a company remains his or her secretary when the Vice President is promoted to become the President.
18. 
    Figure 9: Shape added as Assistant of the selected Shape
5. Save your presentation.